Procurement Coordinator


FSLA Classification: Exempt
FTE: 1.0

Organizational Purpose: Support the mission of Sponsors assisting individuals from Lane County, released from Oregon state correctional facilities and the Lane County Jail in making a successful re-entry into our community.  Sponsors is nationally recognized as a model utilizing best practices in re-entry services. 

Purpose of Position: The Procurement Coordinator is responsible for overseeing the day to day food and supply needs for a 119-bed short-term residential reentry program that provides supportive housing and wraparound services on two sites in Eugene. This includes management and operations of a large warehouse; the careful receipt, storage, and distribution of purchased and donated goods; and regular collaboration with other Sponsors staff, volunteers and program participants.

Reports to: Operations Director  

Supervisory Responsibilities: No direct supervisory responsibilities. Does provide oversight and direction to a small work crew of volunteers and residents.

Oversee food and supply inventories and orders for Sponsors’ Transitional Housing Program Campuses.
• Oversee and maintain an organized process to accurately track and thoroughly document food and supply inventories at two physical locations.
• Maintain a proactive schedule to place food and supply orders from a variety of approved vendors, taking care to ensure all items are received, properly stored, and distributed in a timely fashion.
• Maintain and adhere to a regular budget allocation.
• Reduce waste and environmental impact by prioritizing local suppliers, opting for recycled items and bulk purchasing as appropriate.
• Regularly audit food inventory and food waste across campuses; adjust ordering as necessary to minimize waste.
• Maintain accurate accounting of food costs and quantities; supply data as requested and required by partner agencies and funders.

In collaboration with the Maintenance Coordinator, support the general upkeep of the grounds and recycling/waste collection centers at Sponsors’ Roosevelt Crossing facility.
• Provide direction and oversight to participant work crews in maintaining the buildings and grounds on the Roosevelt Crossing campus.
• Maintain a proactive approach to forecast and address needs (e.g., seasonal landscape maintenance) and assign tasks in accordance with a regular schedule.
• Communicate long-term repair and replacement needs so these items can be assessed in the annual budgeting process.

Oversee the collection, storing, and equitable distribution household and clothing donations.  
• Maintain a routine protocol to ensure Sponsors’ warehouse is consistently clean, and that its contents are organized in a manner that is efficient, straightforward, and easily accessible.
• Develop a process to accurately track item donations and distribution of items to program participants (e.g., items in/items out).
• Ensure food and supplies (including donated items) are accessible to program participants in a manner that is straightforward and equitable.
• Coordinate and oversee periodic donation pick-ups of large household items (e.g., furniture) using agency vehicle.
• Develop and maintain an efficient process to donate and/or recycle unwanted items to community partners, including Bring, NextStep Recycling, SVDP Mattress Center, and Habitat for Humanity.

Skills and Knowledge:
• Experience with large scale inventories, ordering, and adhering to budget limitations.
• Strong organizational skills with a proven ability to effectively prioritize a wide variety of tasks on a timeline.
• Able to maintain clear and timely professional communication with coworkers, community partners, and donors.
• Willing and able to see a task through from beginning to end with little to no direct oversight.
• Motivation to work alongside others in a cooperative team environment.
• Basic understanding or general compassion for individuals released from the criminal justice system.
• Comfortable driving a small box truck.

Education and Experience:
• Experience working in large-scale purchasing, warehouse management, or a related field preferred.
• 1-2 years’ experience in a leadership role
• Must possess a valid driver’s license.

Work Environment: Works in an office environment, as well as in a busy warehouse alongside a team of colleagues, residents and volunteers. The position requires driving an agency vehicle in the community to pick up orders or large donations of household items.

Physical Demands: Ability to carry up to 50 lbs. up and down stairs. Bending, kneeling, lifting, carrying heavy objects.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

Sponsors is an equal opportunity employer committed to an inclusive, equitable, and multicultural work environment. We are stronger and more effective because of the diverse life experiences of our staff. People encouraged to apply include Black, Indigenous, Latinx, and other people of color; people who are gender non-binary; people with disabilities; LGBTQ candidates; and individuals with conviction histories.