Human Resources Director

FLSA Classification: Exempt
FTE: 1.0
Salary: $71,171 – $82,000 (based on experience)

Sponsors Purpose:

Sponsors seeks to improve outcomes and opportunities for individuals with conviction histories and to assist individuals releasing from incarceration with their successful reintegration to our community. Sponsors is a nationally recognized model in reentry services.

Sponsors Values:

Empowerment: We value and support the independence of each and every person. We recognize that everyone is on a unique journey, and we support their right to make their own choices to lead their very best lives.

Dignity: We believe in the goodness and value of each and every person. We treat ourselves and one another with dignity and respect.

Community: We work together to feel a sense of belonging. We believe our community is strengthened when each and every person is afforded the opportunity to fully participate and contribute.

Supervisory Responsibilities:
This position may supervise an administrative assistant.
Reports to: Upon hire, the successful candidate will report to the Human Resources Director. Upon completion of initial training, the role will report to the Executive Director.

Primary Objectives:
The Human Resources Director (HRD) oversees all human resources activities and serves as a strategic HR business partner to executive leadership, directors, and all staff members. The HRD contributes directly to the creation of an organizational culture that prioritizes participant and staff well-being, accountability, inclusion, community, continuous improvement, and strong performance.

Primary Functions:

1. Legal Compliance:
● Ensures compliance with local, state, and federal laws and regulations

2. Recruiting:
● Develops new strategies and initiatives to attract strong candidates from a wide variety of backgrounds and life experiences
● Works closely with program leaders to actively meet staffing needs
● Collaborates on the development and maintenance of organizational job descriptions, including classification specifications
● Coordinates recruitment and hiring processes
● Tracks status of candidates
● Assists with the interview process, as needed
● Serves as the point of contact for candidates during recruitment and selection processes
● Manages inhouse recruitment referral program

3. Onboarding:
● Oversees the development and implementation of an engaging, effective new hire orientation program that reflects current programs, issues, trends, and data
● Manages the completion and maintenance of all hiring paperwork
● Prepares and maintains employee personnel files
● Assigns email addresses and ensures other onboarding needs/tasks are completed
● Ensures new hires, promotions and transfers are consistent with organizational policy and current employment law

4. Diversity, Equity & Inclusion:
● Serves as a partner with executive leadership to develop and enhance the organizations evolving DEI goals and programs
● Supports the work of the DEI working group

5. Benefits:
● Administers health and other benefit plans, including enrollments, changes and terminations
● Processes required employee documents with payroll and insurance providers to ensure accurate coverage and record-keeping
● Collaborates with the Finance Department to administer Sponsors’ Pension Program.
● Serves as a point of contact for all agency staff as it relates to benefit programs

6. Employee Relations:
● Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources
● Assists agency leaders in the management and resolution of complex employee relations issues including, but not limited to, terminations and progressive discipline.
● Conducts or contracts for effective, thorough and objective investigations as needed
● Provides coaching and support to supervisors and employees on a wide range of issues
● Maintains in-depth knowledge of current employment law to reduce legal risks, ensure regulatory compliance, and maintain a healthy work environment
● Partners with agency employment attorney, as needed
● Works collaboratively with supervisors regarding progressive discipline processes and recommends corrective action when necessary
● Provides HR policy guidance and interpretation. Responds to employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters appropriately
● Conducts exit interviews and regularly updates senior leadership regarding exit themes and trends
● Reviews and approves all employee terminations to ensure they are in accordance with legal compliance and Sponsors policy

7. Training:
● Identifies priority topics and collaborates on the coordination of the agency’s training offerings. (Team specific trainings are coordinated at the team level)
● Provides or contracts for regular training opportunities related to supervision, performance management, performance evaluations, DEI, and other priority topics

8. Performance Management:
● Provides day-to-day performance management guidance to supervisors
● Works closely with the Sponsors community to sustain positive working relationships, engage in equitable and inclusive practices, and increase productivity and retention
● Provides consultation regarding the preparation and administration of the performance review process

9. Classification and Compensation:
● Completes wage analysis in accordance with Sponsors compensation philosophy
● Assesses jobs and their respective duties to determine FLSA status and appropriate salary range
● Collects and utilizes market and benchmark data to determine competitive compensation ranges for each position
● Prepares and maintains job classifications and salary scales

10. Leave Administration:
● Administers Paid Leave Oregon, Oregon Family Leave Act and Federal Medical Leave Act programs in accordance with state and federal guidelines
● Oversees the tracking of employee leave and related communication

11. Safety:
● Works with leaders ensure Occupational Injury Report (OIR) is completed for any employee on-the-job incidents
● Handles worker’s compensation claims in accordance with prescribed process and SAIF protocols
● Supports injured employee return to work needs

12. Americans with Disabilities Act (ADA) Compliance:
● Ensures staff are aware of ADA accommodation processes when appropriate
● Ensures ADA accommodation requests are handled appropriately

Required Qualifications:
● A minimum of four years related HR experience
● Experience related to employee compensation practices and administration
● A working understanding of human resource principles and current practices
● An understanding of employment law and strategies to stay current with legal updates
● Excellent interpersonal skills with a demonstrated ability to communicate effectively and work collaboratively with people from different racial, cultural and class backgrounds and across generations
● Experience with HRIS functionality (e.g., Paylocity; ADP; PeopleSoft)
● Excellent time management skills with a proven ability to meet deadlines
● Ability to function well in a high-paced and intense environment
● Excellent organizational skills and attention to detail
● Proficient with Microsoft Office Suite or equivalent software

Preferred Qualifications:
● Bachelor’s or advanced degree in human resources or related field
● Employee relations experience in nonprofits
● Knowledge and understanding through work or lived experience, of the unique challenges and opportunities associated with reentry after incarceration
● SHRM-CP credential
● Ability to lift up to 15 pounds
● Ability to work at a computer for prolonged periods of time

Work Environment:
This position typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. May encounter frequent interruptions throughout the work day

This description reflects management’s assignment of essential functions. It does not restrict the tasks that may be assigned. This job description is subject to change at any time.

How to Apply:
Please send a resume and a cover letter describing how you meet the qualifications for this position to Rhone Lee, HR Director at [email protected] . Review of applications will begin on December 1st and continue until the position is filled.

Sponsors is an equal opportunity employer committed to an inclusive, equitable, and multicultural work environment. We are stronger and more effective because of the diverse life experiences of our staff. People encouraged to apply include Black, Indigenous, Latinx, and other people of color; people who are LGBTQ, gender non-binary; people with disabilities, and people with conviction histories.